# How Picnics Work — Kelly Hammond Events

> The full picnic process — Plan it, Book it, Enjoy it. Plus weather, alcohol, accessibility, kids, and cleanup notes.

URL: https://kellyhammondevents.com/picnics/how-it-works  
Last modified: 2026-07-05

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## Plan it. Book it. Enjoy it.

We make it simple — here's the whole rhythm of how we set, serve, and clear
a picnic.

### The shape of a picnic day.

- **Plan it** — Take a look at our packages and start thinking about location — a park, your home, a vineyard, or the beach. Need ideas? Let's talk — we can help find the perfect spot.

- **Book it** — Send us your date and time, guest count, location ideas, and any add-ons. A 50% deposit holds the date, with the balance due at the event or online beforehand. Feel free to ask questions!

- **Enjoy it** — We arrive 45–90 minutes early so your picnic is set and ready. You get two hours (more by request). Just show up, relax, and enjoy — we'll come clean it all up when you're done.

### Seating

Standard setup is a low table with pillow seating — the picnic everyone has
on their Pinterest board. If you'd rather sit upright, we'll bring
chair-height tables with wood chairs at no extra cost.

### Food

We coordinate cheese and charcuterie through local vendors, and we're happy
to coordinate outside catering, bakeries, restaurants, and dessert. You're
also welcome to bring your own food.

### Alcohol

Due to city park regulations, picnic setups in public parks are
non-alcoholic. If you're hoping for a wine afternoon, we'll help you pick a
private venue or winery instead.

### Cancellation

We ask for seven days' notice for cancellations — you'll get a full refund.
Inside seven days, your deposit becomes a credit toward a future booking.

### Travel

Travel fees apply for locations 30 or more minutes outside the Medford area.
Coastal travel fees are listed on the [elopements page](https://kellyhammondevents.com/elopements).

### More on picnic logistics.

**Can we customize the look?**

Yes — share inspiration images and we'll collaborate to create your dream picnic.

**Can we use your service in a new location?**

We welcome new beaches and venues. We'll just check that each location is safe and logistically feasible.

**What if my group is bigger than 20?**

See [elopements & small weddings](https://kellyhammondevents.com/elopements), or send a note and we'll build a custom package.

**Do we need a permit?**

Permits are typically unnecessary for groups under 50 without large structures, but we'll confirm based on your location.

### Ready to set a date?

[Set a picnic](https://kellyhammondevents.com/contact?type=picnic)